Proforma Invoice Generator
Business & Office
Create proforma invoices for quotations
Proforma Invoice Details
From (Seller)
To (Buyer)
Items / Products
Notes & Terms
PROFORMA INVOICE
PI No: ---
Date: 2026-04-19
Valid Until: ---
From (Seller)
Company Name
Address
GSTIN: ---
To (Buyer)
Customer Name
Address
GSTIN: ---
| # | Description | Qty | Rate (₹) | Amount (₹) |
|---|---|---|---|---|
| 1 | --- | 1 | ₹0 | ₹0 |
| Subtotal | ₹0 | |||
| Total | ₹0 | |||
Terms & Conditions
This is a proforma invoice. Goods will be dispatched upon receipt of payment.
Authorized Signature
For Company Name
Customer Signature
Introduction
The Proforma Invoice Generator creates preliminary invoices that serve as quotes or estimates before the actual transaction. Unlike regular invoices, a proforma invoice is not a demand for payment - it's a document that outlines the expected terms of a sale. Businesses use proforma invoices to provide cost estimates to potential clients, confirm availability of goods, secure import permits, or help buyers with customs declarations. This tool helps you create professional proforma invoices that can later be converted to full invoices.
Key Features
- Clear "Proforma Invoice" labeling to distinguish from final invoices
- Automatic price and tax calculations
- Customizable validity period
- Professional format for business proposals
- Easy conversion to regular invoice when confirmed
- Export to PDF for easy sharing
How to Use
- 1Enter your business details as the seller/supplier
- 2Input the buyer/client information
- 3Add proforma invoice number and date
- 4List products or services with quantities and estimated prices
- 5Include applicable taxes and estimated total
- 6Add validity period and payment terms
- 7Generate and download the proforma invoice as PDF
Benefits and Use Cases
- Helps clients make purchasing decisions with clear cost breakdowns
- Useful for import customs clearance procedures
- No legal obligation - parties can negotiate before final agreement
- Saves time when prices are still being negotiated
- Professional documentation for business proposals
- Free and instant generation
- Export businesses providing quotes to international buyers
- Manufacturers confirming production quotes to customers
- Importers submitting documents for customs clearance
- Service companies providing project cost estimates
- Wholesalers confirming bulk order prices to retailers
Frequently Asked Questions
No, a proforma invoice is a preliminary document showing expected terms. It becomes binding only when confirmed and converted to a tax invoice.